Budget

 There are many details to investigate before signing any contractual agreements for your wedding services. Once you’ve checked off the items listed below and made your decisions,   get in writing everything you expect.
  Budget Est.cost   Budget Est.cost  
Stationery    $________    ________ Wedding Parties $________  ________
Invitations      ________ Bridal Luncheon      ________
Announcements      ________ Rehearsal Dinner      ________
Thank you Notes      ________ Out-of-town Guests      ________
Reply Cards    ________      
At-home Card      ________ Fees $________  ________
Monogrammed Napkins    ________ Church/Synagogue    ________
Matches      ________ Officiant    ________
      Assistants
(cantors, altar boys)  
   ________
Photography    $________    ________      
Formal Portraits
   ________ Gifts $________  ________
Engagement
   ________ Maid of Honor      ________
Wedding
   ________ Best Man      ________
Wedding Album      ________ Bridesmaids      ________
Parent’s Album      ________ Groomsmen      ________
Extra Prints      ________ Other      ________
           
Videography    $________    ________ Flowers $________  ________
      At Ceremony      ________
Reception    $________    ________ Bridal Bouquet    ________
Food      ________ Attendants’     ________
Beverage    ________ (male, female)    
Wedding Cake     Mothers’ Corsages    ________
Groom’s Cake    ________ Reception      ________
Gratuities and Taxes    ________      
Valet Parking      ________ Miscellaneous $________  ________
Officer    ________ Bird Seed Bags    ________
      Hotel Accommodations    ________
Music    $________    ________ (for out-of-town guests)     
Wedding    ________      
Reception    ________ Honeymoon $________  ________
Soloist    ________ Transportation      ________
      Accommodations    ________
Bridal Attire  $________    ________ Daily Allowance    ________
Dress      ________      
Headpiece and Veil      ________ Wedding Consultant  $________  ________
Undergarments      ________      
Jewelry Shoes      ________ Transportation  $________  ________
Trousseau Garter      ________ Limousines    ________
Preservation-Gown      ________ Carriage, etc    ________
Hair Stylist    ________ Parking    ________
Nails      ________      
           
           
           
      Total Budget $________  ________
      Total Est. Cost $________  ________
           
     
    Typical Breakdown of Wedding Expenses
    Reception Costs 30%
    Clothes and Gifts 30%
    Ceremony Costs 11%
    Photography 11%  
    Invitations & Stationery 6%
    Miscellaneous 12%
     
     

Important Numbers

Contact Person Phone
Wedding Consultant  ______________________ ______________________
Clergyman/Church  ______________________ ______________________
Bridal Gown Retailer  ______________________ ______________________
Formalwear Retailer  ______________________ ______________________
Florist  ______________________ ______________________
Baker  ______________________ ______________________
Caterer  ______________________ ______________________
Reception Site  ______________________ ______________________
Photographer  ______________________ ______________________
Videographer  ______________________ ______________________
Reception Musician  ______________________ ______________________
Ceremony Musician  ______________________ ______________________
Invitation Printer  ______________________ ______________________
Limousine/Carriage Renter  ______________________ ______________________
Bridal Registry Consultant  ______________________ ______________________
Travel Agent ______________________ ______________________
Other  ______________________ ______________________

 


Registry

This page will help you keep track of the items for which you have registered and will be a big time saver.
       
FINE CHINA  FINE CRYSTAL    FLATWARE 
Manufacturer  _____  Manufacturer  _____  Manufacturer  _____ 
Pattern  _____  Pattern  _____  Pattern  _____ 
Service for  _____  Service for  _____  Service for  _____ 
  Qty. Rec.    Qty. Rec.    Qty. Rec. 
Dinner Plate _____  Water Goblet  _____  Dinner Knife  _____ 
Salad Plate  _____  White Wine  _____  Steak Knife  _____ 
Bread & Butter Plate  _____  Red Wine  _____  Butter Knife  _____ 
Cup/Saucer  _____  Champagne Flute  _____  Dinner Fork  _____ 
Soup/Cereal Bowl  _____  Champagne Saucer  _____  Salad Fork  _____ 
Fruit Bowl  _____  Cordial  _____  Soup Spoon  _____ 
Platter(small)  _____  Highball  _____  Teaspoon  _____ 
Platter(large)  _____  Old Fashioned  _____  Demitasse Spoon  _____ 
Sugar/Creamer  _____  Brandy  _____  Serving Fork  _____ 
Coffee/Teapot  _____  Sherry  _____  Gravy Ladle  _____ 
Gravy Boat  _____  Juice  _____  Cake Knife  _____ 
Salt & Pepper Shakers  _____  Iced Beverage  _____  Pastry Server  _____ 
Vegetable(open)  _____  Pilsner  _____  Carving Set  _____ 
Vegetable(covered)  _____  Other:  _____  Salad Tongs  _____ 
Mug  _____  Other:  _____ 
Other:  _____ 

 


Kitchen

Cooking Equipment Qty. Mft. Cutlery Qty. Mft.
Saucepans  _____ _____ Cook’s knife _____ _____
Saucepots  _____ _____ Paring knife _____ _____
Skillets  _____ _____ Utility knife _____ _____
Covered casseroles  _____ _____ Chef’s knife _____ _____
Double boiler  _____ _____ Boning knife _____ _____
Dutch oven  _____ _____ Slicing knife _____ _____
Stockpot  _____ _____ Serrated knife _____ _____
Microwave cookware  _____ _____ Cleaver  _____ _____
Roaster and rack _____ _____ Knife sharpener _____ _____
Wok  _____ _____ Poultry shears _____ _____
Lasagna pan  _____ _____ Steak knives _____ _____
Quiche pan  _____ _____ Cutting boards _____ _____
Souffle dish  _____ _____    
Omelet pan  _____ _____ Electrical Appliances Qty. Mft.
Fondue pot  _____ _____ Toaster oven _____ _____
Toaster  _____ _____
Bakeware Qty. Mft. Mixer  _____ _____
Cookie sheet  _____ _____ Blender  _____ _____
Muffin pans  _____ _____ Food Processor _____ _____
Cake pans, square  _____ _____ Coffeemaker  _____ _____
Cake pans, round  _____ _____ Coffee grinder _____ _____
Loaf pan  _____ _____ Fry pan/skillet _____ _____
Bundt pan  _____ _____ Waffle iron/griddle _____ _____
Springform pan  _____ _____ Can opener _____ _____
Pie pans  _____ _____ Electric knife _____ _____
Jelly-roll pan  _____ _____ Warming tray _____ _____
    Slow cooker _____ _____
Kitchenware Qty. Mft. Popcorn popper _____ _____
Canister set  _____ _____ Ice-cream maker _____ _____
Cookbooks  _____ _____ Espresso machine _____ _____
Tea kettle  _____ _____ Cappuccino machine _____ _____
Cookie jar  _____ _____ Pasta maker _____ _____
Utensil set  _____ _____ Juicer  _____ _____
Timer  _____ _____ Steamer  _____ _____
Mixing bowls  _____ _____ Wok  _____ _____
Non-stick utensils  _____ _____ Grills-indoor/outdoor  _____ _____
Storage containers  _____ _____ Rotisserie/broiler  _____ _____
Kitchen clock  _____ _____ Microwave  _____ _____
      Convection oven _____ _____
Kitchenware Qty. Mft. Omelet pan _____ _____
Spice rack _____ _____ Crepe maker _____ _____
Pepper mill set _____ _____ Kettle  _____ _____
Salt/pepper shakers _____ _____ Portable blender _____ _____
Thermometer  _____ _____ Saucepot  _____ _____
Food scale _____ _____      
Egg beater _____ _____      
Egg cups _____ _____      
Can/bottle opener _____ _____      
Garlic press _____ _____      
Measuring cups/spoons _____ _____      
Rolling pin _____ _____      
Whisks  _____ _____      
Grater  _____ _____      
Strainers  _____ _____      
Vegetable peeler/corer _____ _____      
Baster  _____ _____      
Molds  _____ _____      
Colander  _____ _____      
Ice-cream scoop _____ _____      
         
           
           

 


Groom/Best Man

Groom’s Checklist
THREE TO TWELVE MONTHS BEFORE WEDDING

TWO MONTHS BEFORE WEDDING

  • Select your wardrobe for honeymoon
  • Select wedding rings with fiancée
  • Choose gifts for ushers and best man
  • Plan honeymoon with fiancée
  • Select bride’s gift


ONE MONTH BEFORE WEDDING

  • Arrange all needed insurance
  • Arrange lodging and transportation for out-of-town guests
  • Have medical examination and blood test


TWO WEEKS TO ONE DAY BEFORE WEDDING DAY

  • Get marriage license
  • Arrange for clergyman’s fee
  • Plan bachelor dinner or party with best man
  • Best Man’s Checklist
  • Take charge of ushers
  • Be responsible for wedding rings
  • Be responsible for clergyman’s fee
  • Be responsible for license
  • Check on all travel arrangements for honeymoon
  • Prepare to toast bride and groom

Best Man s Checklist

  • Take charge of ushers
  • Be responsible for wedding rings
  • Be responsible for clergyman’s fee
  • Be responsible for license
  • Check on all travel arrangements for honeymoon
  • Prepare to toast bride and groom

 


Wedding

Three to Twelve Months Before Wedding 

  • Determine budget with parents 
  • Type of wedding (very formal, formal, semi-formal) 
  • Date, time and place for ceremony 
  • Visit officiating clergy for consultation 
  • Choose bridal consultant if desired 
  • Type of reception 
  • Reserve facility for reception 
  • Wedding dress 
  • Bridal attendants 
  • Attendants’ dresses and mothers’ gowns 
  • Guest list 
  • Wedding invitations and announcements 
  • Thank you and personal stationery 
  • Choose photographer and videographer 
  • Registry for gifts - china, silver, crystal patterns 
  • Buy a wedding album, gift and guest record file 
  • Find a new home and plan furnishings 
  • Start your make-up lessons, skin care, hairstyling program 
  • Start workout program with personal trainer 
  • Ceremony and reception music 
  • Order flowers 
  • Make appointment for pre-marital examination 
  • Consult caterer 
  • Discuss honeymoon with groom 

Two Months Before Wedding 

  • Check state requirements for marriage license 
  • Order wedding and groom cake 
  • Address invitations 
  • Arrange for display of gifts 
  • Wedding gown fittings 
  • Attendants’ gown fittings 
  • Shop for trousseau 
  • Coordinate mens’ formalwear attire 
  • Select attendants’ and grooms’ gifts

One Month Before Wedding

  • Mail invitations 
  • Set appointment to have make-up and hairstyling for portrait 
  • Check groom on wedding ring(s) 
  • Final fitting of wedding dress and all gowns
  • Have wedding portrait taken 
  • Send portrait to newspapers 
  • Complete arrangements for reception 
  • Arrange transportation and accommodations for out-of-town guests 
  • Arrange for moving (if necessary) 
  • Arrange for party rental equipment 
  • Arrange transportation to ceremony and reception 
  • Arrange for your joint or new checking accounts 
  • Have all charge accounts changed 
  • Acknowledge each gift as it arrives 
  • Arrange for insurance on wedding gifts 
  • Arrange for yoga class to help with stress from the above 

Two Weeks to One Day Before Wedding Day 

  • Arrange final seating for the reception 
  • Check all gowns and accessories 
  • Complete trousseau 
  • Arrange going away clothes 
  • Arrange for rehearsal 
  • Give caterer final estimate of attendance at reception 
  • Discuss specific shots with photographer 
  • Finish addressing announcements 
  • Present gifts at and attend bridesmaids’ luncheon 
  • Arrange any last minute transportation 
  • Put all wedding clothes in one place 
  • Arrange wedding day time schedule 
  • Get lots of beauty rest 

Wedding Day 

  • Relax - Have a leisurely breakfast 
  • Take time to bathe and dress leisurely 
  • Make-up by an artist, manicure, hair styled 
  • Leave all details to those responsible 
  • This is your day - Enjoy! 

 


Reception

Your wedding day is one of the most joyful occasions of your life. When planning your wedding, set a budget and stick with it. The editorials throughout this guide will help with the decision-making process. The following checklist will help you keep track of your expenses.

THE LOCATION

  • Proximity to the ceremony site
  • Date availability and discount days to consider
  • Rental fee and what it includes
  • Time allowed to decorate the space for the day of the wedding
  • Using the location for a ceremony as well, if desired
  • Whether there will be other receptions that day
  • Number of guests the space will accommodate comfortably
  • Terms of liability insurance
  • Ratio of staff to guests
  • Overtime charges
  • Postponement/cancellation refund policy
  • Gratuities and taxes
  • Availability of valet parking
  • Clean restroom facilities
  • Room for changing
  • Means of handicapped access
  • The availability of a nursery or babysitter

FOOD AND DRINK

  • Meal options, from a seated dinner to a dessert-only reception
  • Special meals to accommodate restricted diets
  • Price per guest
  • Method of payment
  • A date for tasting menu and tour of the site with a wedding in progress
  • Dessert table policy
  • Availability of non-alcoholic beer, wine, and beverages
  • Top-shelf wine and alcohol vs. house brands
  • Cost of open bar vs. one/two hour cocktail service or host’s per-drink tab arrangement
  • Possibility of bringing in your alcohol and amount of corking fee
  • Supplier of the wedding cake and cutting fee
  • On-site wedding coordinator

MISCELLANEOUS

BASIC RENTALS FOR OFF-SITE LOCATIONS

  • Tent
  • Chairs
  • Tables
  • China
  • Cutlery
  • Glassware
  • Tableskirts
  • Dance floor
  • Serving trays and dishes
  • Linens
  • Lighting
  • Heaters and/or air conditioners
  • Restroom facilities
  • Electrical outlets
  • Bar equipment

 


Honeymoon

General
  • His/hers toiletries 
    • toothbrush,toothpaste, dental floss, soap,shampoo/conditioner, deodorant,brush, comb, nail polishand remover, file and clippers,makeup, shaver, shaving cream,fragrance, sunscreen, lip balm,cotton swabs
  • Medications, birth control,adhesive bandages
  • Underwear, socks, hose
  • Sleepwear, robes, slippers
  • Raincoat, umbrella
  • Daytime wear
  • Evening wear
  • Shoes 
    • (dress and casual)
  • Accessories 
    • (belts, ties)
  • Trip documents 
    • (passports,visas, drivers’ licenses, marriagelicense, hotel/plane/rentalcar/cruise info)
  • Watches, jewelry
  • Traveler’s checks, credit cards, cash, foreign currency
  • List of credit cards, traveler’s checks, checking accountnumbers
  • List of luggage contents
    • (needed for claiming losses)
  • Guidebooks
  • Address book 
    • (for postcards)
  • Glasses, sunglasses
  • Sewing kit
  • Adapter plugs 
    • (for traveling abroad)
  • Hair dryer
  • Traveler’s alarm clock
  • Camera, film or CF cards, batteries
  • Cell phone and charger, prepaid long distance phone cards
Warm Weather Trip
  • T-shirts, shorts
  • Swimwear
  • Sandals
  • Light jacket, wrap
  • Sun hats, visors
Cold Weather Trip
  • Warm pants
  • Sweaters
  • Boots
  • Hats, gloves, scarves
  • Heavy socks
  • Coats
  • Long underwear
Miscellaneous
  • Corkscrew
  • House keys
  • Games, novels
  • Scissors, pocketknife
  • Plastic cups
  • Large plastic laundry bag 
    • (for wet clothes)
  • Tote 
    • (for gifts)
  • Hometown doctor’s name,address, and phone number
  • List of sites, restaurants
  • Addresses of US embassies, consuls, American Express offices

 


Returning Home

  • Notify parents and family you are home, Don’t forget to thank them for their cooperation.
  • Finish sending thank-you notes.
  • Check your wedding gifts. If you have duplicates or ones that don’t fit your taste, return them immediately.
  • Select your wedding photographs.
  • Change all previous addresses such as driver’s licenses, charge cards, insurance policies, etc.
  • Notify business associates.
  • Discuss with each other and lawyer the need for insurance such as homeowner, jewelry and maternity benefits on your medical insurance.
  • Work up a budget on a weekly and monthly basis.
  • Invite parents to dinner.
  • Have a party inviting groomsmen and bride’s attendants. Show them the wedding and honeymoon photographs.

 


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